Synopsis of BCOTFA AGM Meetings

BRITISH COLUMBIA OLD TIME FIDDLERS’ ASSOCIATION

Minutes of the 43rd Annual General Meeting – September 16, 2023

The meeting was held at 9:15 am at Heritage House, 100 Lorne Street, Kamloops, BC (during a pancake breakfast by the Paddlewheelers Lions Club), with President Jackie Davis in the chair.

There were 36 members present including 7 Provincial Board members (Jackie Davis, Florence Tellier, Doreen Rail, Hal Giles, Linda Hiles, Angeline Slater & Elizabeth Ewen). One position was vacant & Lynn Tribe was unable to attend. 3 out of 12 Branches were represented.

Copies of the Meeting Agenda were distributed & the meeting was called to order at 9:15 a.m.
Minutes of the Annual General Meeting of September 25, 2022 had also been distributed. MOTION: by Anita Gammel, 2nd Herman Kovacs to approve the minutes as provided. Carried.

Financial Statements for the fiscal year ended March 31, 2023 & reviewed by Ada Brown had been circulated. The statements reflected a net gain for the year of $ 1,018.64 and total current assets of $21,689.57. MOTION: by Dan Allen, 2nd Lynn Garbay to accept the Financial Statements as provided. Carried.

Membership: 388 as of January 1/23 Correspondence:
– Thank you was received from the Quesnel Br. for the flowers & balloons taken to celebrate their 50th contest last October.
– Thank you was received from the Central Fraser Valley Br. for the flowers & balloons taken to
celebrate their 50th year in May/23.

OLD BUSINESS:
– None
Meeting was adjourned for Jackie Davis to conduct the election of officers. Sylvie Johnson &
Carol Ukrainetz were asked to be Scrutineers.

ELECTIONS:
(a) President – Jackie Davis of Kamloops by acclamation
(b) Vice President – Doreen Rail of the Kelowna Branch by acclamation
(c) Secretary Treasurer – Florence Tellier of Kamloops by acclamation
(d) Directors: 2 year positions: 1. Cary Grigg of Langley by acclamation
2. Beth Bressette of Prince George by acclamation
3. Craig Freeman & Linda Hiles were nominated;
Linda Hiles of Kamloops elected
(e) Directors: 1 year positions: 1. Craig Freeman from Vancouver Island by acclamation

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Jackie Davis then welcomed the new Board of Directors & reopened the meeting at 9:35 for –

NEW BUSINESS:
(a) 2023 Canadian Grand Masters – BC fiddlers Max Francis & Michael Burnyeat had
placed in the top ten; Max 5th & Michael 8th. The competition took place in Truro, NS.
(b) 2024 Canadian Grand Masters will take place in Whitehorse, YT
(c) 2023-2024 Insurance has been paid by the BCOTFA on behalf of all Branches.
(d) BCOTFA Fiddle Contest Rules – The Board had discussed & recommended some changes
to the wording:
MOTION by John Heim, 2nd Cary Grigg to include in the wording of rule #1 to say
“Contestants must play a waltz, a jig, and a breakdown (tunes in 2/4, 4/4 time; ie hornpipe,
reel, polka, two-step, hoedown are accepted). All tunes must be played in the Canadian old
time style.” Carried.
MOTION by Cary Grigg, 2nd Angeline Slater to change the wording on Rule #13 to “If a
contest is designated as a Provincial Contest, only residents of British Columbia are eligible
to compete in the Championship category.” Carried, with 1 opposing vote.

Next meeting will take place at the 2024 Provincial Contest.

Meeting adjourned at 9:45 am

F. Tellier
Florence Tellier
Secretary-Treasurer

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BRITISH COLUMBIA OLD TIME FIDDLERS’ ASSOCIATION

Minutes of the 42nd Annual General Meeting – September 25, 2022

The meeting was held at Heritage House, 100 Lorne Street, Kamloops, BC (following a pancake breakfast by the Paddlewheelers Lions Club), with President Jackie Davis in the chair.

There were 19 members present including 4 Provincial Board members (Jackie Davis, Florence Tellier, John Tribe & Doreen Rail,). Jean Gelinas, Barry Nakahara, Craig Freeman, & Karen Omit were absent from the board of directors & one position was empty after the passing of Clark Hiles. 3 out of 13 Branches were represented.

Copies of the Meeting Agenda were distributed & the meeting was called to order at 8:30 a.m. Jackie Davis welcomed everyone & expressed thanks to all the Branches who have struggled through Covid.

Minutes of the Annual General Meeting of September 15, 2019 had also been distributed. MOTION: by Anita Gammel, 2nd Hal Giles to approve the minutes as provided. Carried.

Financial Statements for the fiscal year ended March 31, 2022 had been circulated. The statements reflected a net gain for the year of $ 2,141.08 and total current assets of $ 20,670.93. MOTION: by John Tribe, 2nd Angie Slater to accept the Financial Statements as provided. Carried.

Membership: 425 as of January 1/22 Correspondence:

– Letter from Williams Lake Branch #10 re dissolution had been received.

OLD BUSINESS:
(a) A thank you card has been sent to Ada Brown for doing a review of the 2022 financial

statements.
(b) Jackie Davis thanked the Branches who have updated their information on the Website.

Jackie also thanked the current Board of Directors for their service & then adjourned the meeting & turned it over to John Tribe to conduct the elections.

ELECTIONS:
(a) President – Jackie Davis by acclamation
(b) Vice President – John Tribe by acclamation
(c) Secretary Treasurer – Florence Tellier by acclamation
(d) Directors: 2 year positions: 1. Doreen Rail by acclamation

2. Angeline Slater by acclamation 3. Lynn Tribe by acclamation

(e) Directors: 1 year positions: 1. Hal Giles by acclamation
2. Linda Hiles by acclamation

3. Elizabeth Ewen by acclamation
Jackie Davis then welcomed the new Board of Directors & reopened the meeting for –

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NEW BUSINESS:

  1. (a)  The executive has regretfully accepted the dissolution of Williams Lake Branch #10.
  2. (b)  Quesnel Branch #3 is having their 50th Fiddle Contest on October 1, 2022. On Motion by Linda Hiles, 2nd Anita Gammel a budget of $200 was approved to use to purchasesomething to celebrate this milestone (flowers/balloon/card) of their 50th Contest. Carried.
  3. (c)  It was noted that the 2022 Canadian Grand Masters had been held in Winnipeg in August. Michael Burnyeat had placed 5th & Max Francis had placed 7th, representing BC well.CGM in 2023 will be August 25 & 26 in Truro Nova Scotia.
  4. (d)  There were some suggestions to use Zoom for executive meetings. On Motion by Hal Giles, 2nd Doreen Rail a $ 20 budget per Zoom meeting was approved if necessary.

Meeting adjourned at 9:05 am

F. Tellier

Florence Tellier Secretary-Treasurer

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BRITISH COLUMBIA OLD TIME FIDDLERS’ ASSOCIATION

Minutes of the 41stAnnual General Meeting September 15, 2019

The meeting was held at the Heritage House, 100 Lorne Street, Kamloops, BC (following a pancake breakfast by the Paddlewheelers Lions Club), with President Jackie Davis in the chair.

There were 17 members & 4 guests present including 6 Provincial Board members (Jackie Davis, Florence Tellier, John Tribe, Jean Gelinas, Irene McAvena & Clark Hiles).  Barry Nakahara, Craig Freeman, & Karen Omit were absent from the board of directors. Four out of 13 Branches were represented.

Copies of the Meeting Agenda were distributed & the meeting was called to order at 9:03 a.m.

Minutesof the Annual General Meeting of June 3, 2018 had also been distributed.  MOTION:  by Jean Gelinas, 2ndIrene McAvena to approve the minutes as provided.  Carried.

Financial Statements for the fiscal year ended March 31, 2019 had been circulated.  The statements reflected a net loss for the year of $ 2,915.66 and total current assets of $ 16,567.33.  MOTION:  by Florence Tellier, 2ndClark Hiles to accept the Financial Statements as presented.  Carried.

Ada Brownwas thanked for doing a review of the 2019 financial statements.

Correspondence:

  • Thank you note from Michael Burnyeat re Grand Masters.

OLD BUSINESS:

  • Jackie Davis reported on the success of the 2019 Canadian Grand Masters in Abbotsford, BC in August.
  • Top eleven were: Ethan Harty, 2. Kyle Burghout, 3. Jane Cory, 4. Paul Lemelin, 5. Kai Gronberg, 6. Ryan Rene Joshua D’Aoust, 7. Emma March, 8. Michael Burnyeat, 9. Tristen Durocher, 10. Maggie Whitaker, 11. Raymond Knorr.
  • The BCOTFA had provided $ 250 each to 3 of our recommendations who competed; Michael Burnyeat, Lia Gronberg & Chloe Nakahara.

ELECTIONS: Meeting was then adjourned at 9:09 and turned over to Clark Hiles & John Tribe to conduct elections. Scrutineers were Lynn Tribe & Jackie Davis.

  • President – Jackie Davis by acclamation
  • Vice President – Nominations were Clark Hiles & John Tribe with John Tribe elected by vote
  • Secretary Treasurer – Florence Tellier by acclamation
  • Directors:1 year position:  Nominated were Barry Nakahara & Doreen Rail with Doreen Rail elected by vote
  • Directors:2 year positions:  Nominated were Jean Gelinas & Clark Hiles with Jean Gelinas elected by vote.
  • Nominated was Clark Hiles, elected by acclamation
  • Nominated were Irene McAvena & Barry Nakahara with Barry Nakahara elected by vote

Motion by Hal Giles to destroy the ballots, 2ndby Doreen Rail & Carried.

NEW BUSINESS:

  • Quesnel Branch #3 will host the 42ndAnnual General Meeting in October, 2020
  • Reminder that Quesnel Branch #3 will be having their 50thFiddle Contest in October, 2020. Lets all join them in celebrating such a wonderful milestone!
  • Jackie Davis recommended that we request ALL Branches to submit a nominee from their Branch to let their name stand for the Provincial Board of Directors for the 2020 AGM

Meeting adjourned at 9:35 AM

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