|Part 3 – Meetings of Members|
|3.01 General meetings of the Society shall be held at such time and place, in accordance with these Bylaws and the Societies Act, as the Directors then in office, shall decide.
3.02 The Directors will call Annual General Meetings so that an Annual General Meeting is held in each calendar year.
3.03 The Directors may convene additional meetings throughout the year, to be known as General meetings, whenever they consider there is business of sufficient import as to be dealt with by the membership in general, rather than the Directors. This should not, however, be construed as in any way diminishing either the authority or responsibility of the Directors to make and implement decisions ordinarily involved in the day-to-day management of the affairs of the Society.
3.04 (1) A minimum 30 days notice, and more under ordinary circumstances, must be given by the Provincial Directors to all Branches, by whatever means is most suitable to the occasion, of a General or Annual General Meeting, specifying place, date and hour of the meeting and outlining the main agenda items.
(2) Accidental omission to give sufficient notice of the meeting, or the non-receipt of a given notice by any Branch or person entitled to receive such notice, does not invalidate proceedings at that meeting.
(3) Failure to include any item in the general outline of agenda for that meeting, for whatever reason, does not preclude that item from being dealt with at that meeting.
(4) The Directors of each Branch are responsible for notifying their members of the Society’s notice of meeting.
(5) A minimum 30 days notice, and more under ordinary circumstances, should also be given by the Branch Directors to all Branch members, by whatever means is most suitable to the occasion, of a General or Annual General Meeting, specifying place, date and hour of the meeting and outlining the main agenda items.